Document Controller

RESPONSIBILITIES

• Independently manage and maintain the document control process, ensuring accuracy, consistency, and timely progression of deliverables.
• Track and manage all document deliverables using Microsoft Excel trackers, updating key dates and status information as documents progress through each stage of the review and approval process.
• Coordinate the distribution of documents for stakeholder review and information, maintaining an Excel-based review matrix and proactively following up with reviewers to ensure deadlines are met.
• Manage the transfer and control of documentation between Meridian and SharePoint, ensuring all documentation and Document Control Forms (DCFs) are stored, updated, and maintained correctly.
• Maintain and update the review matrix on a monthly basis, aligning it with the latest programme updates and deliverables plan provided by the delivery partner.
• Produce and present document control metrics, including review turnaround times, number of review cycles, and other performance indicators, reporting these in weekly team meetings.
• Identify and recommend process improvements to enhance efficiency and effectiveness within the document control workflow.
• Ensure ongoing alignment of internal document tracking systems with those maintained by the delivery partner.

• Active SC (Security Check) clearance – essential.
• Proven experience working as a Senior or Lead Document Controller, with the ability to manage processes independently.
• Strong proficiency in Microsoft Excel, particularly for tracking, reporting, and data management.
• Hands-on experience with Meridian and SharePoint for document management and transfer.
• Experience managing document review and approval workflows across multiple stakeholders.
• Familiarity with AWE deliverables review stages (S2, S3, S3R, etc.) would be advantageous but is not essential.
• Strong organisational skills, attention to detail, and the ability to proactively manage deadlines and stakeholder communication.